ID Cards for Visiting Scholars

Visiting Scholars and Visiting Student Researchers are senior and junior researchers who are not compensated by the University. All visiting scholars and visiting student researchers are eligible for Cal 1 Photo Identification Cards. Affiliates in these visiting categories are appointed to their positions via dual track process involving the VSPA Program and a departmental non-employee HRMS transaction.

To get a Cal 1 Photo Identification Card, the VSPA Program must have received both the payment of the University Services Fee and the Patent Acknowledgement in order to activate the affiliate’s appointment. When both of these requirements have been met, there is an overnight waiting period. After this time period, go to the Cal 1 Card Office at 110 Cesar Chavez Center, Lower Sproul. The office is open from Monday to Friday, 9am to 5pm. Please be prepared to present identification with a photograph, e.g., driver’s license or passport.

For more information, visit the Cal 1 Card Office website at:http://cal1card.berkeley.edu/.

UNIVERSITY SERVICES FEE: All visiting scholars and visiting student researchers are required to pay an annual fee of $400.

If fee is to be paid by the affiliate:

The affiliate goes to the VSPA website and selects the “University Services Fee” link to make an electronic payment. Please note that a credit card or ATM debit card with a Visa, MasterCard or American Express logo on it will be needed to make a payment. In addition, the affiliate will need a non-activated 9-digit Cal Net numerical identity (HCM Non-Employee number) to make an electronic payment. This number is available from the sponsoring department.

To use e-Pay, go to https://vspa.chance.berkeley.edu/pay_post.cfm

If fee is to be paid by the sponsoring unit:

The sponsoring department prepares an Interdepartmental Order Form with appropriate departmental chart string. The form should indicate the name and non-activated 9-digit Cal Net numerical identity (HCM Non-Employee number) of the affiliate and include the chart string to be debited. The VSPA Program will debit the account $400 for each scholar listed. E-mail the completed form to vspa@berkeley.edu or fax it to 510.642.3328.

OR

The sponsoring department pays the University Services Fee via e-Pay using a departmental Blu Card.