Postdoc Benefits

Postdoc Health Insurance & Retirement Benefits

Postdoc Health Insurance Open Enrollment is October 31 - November 22, 2024. Changes made during Open Enrollment are effective January 1, 2025

Register for one of the virtual information sessions to learn about what's new and ask questions from Gallagher Benefits Services:

All Campuses November 6, 2024, 10:00 am: Click here to join the meeting
All Campuses November 7, 2024, 1:00 pm: Click here to join the meeting
All Campuses November 13, 2024, 12:00 pm: Click here to join the meeting
All Campuses November 14, 2024, 10:00 am: Click here to join the meeting

Click here for the 2025 Postdoc Insurance Rates and Contributions and the 2025 PSBP Open Enrollment Guide for important plan information.

Email UniversityServices.GBS.psbp@ajg.com to schedule a 1-on-1 virtual meeting and get answers to your questions. a 1- on-1 virtual meeting and get answers to your questions. Visit Gallagher Benefits Services for more information.

UC Postdoctoral Scholars Benefits Plan (PSBP) Insurance

As a condition of appointment, postdocs must have adequate health insurance coverage for the duration of their appointment. The UC Postdoctoral Scholars Benefits Plans (PSBP) offers health and welfare packages through Gallagher Benefit Services (formerly known as Garnett-Powers Associates). PSBP works similarly to employer-sponsored health insurance, where you contribute a nominal monthly payment towards the insurance premium, and the university pays the rest. You can choose plans to cover medical, dental, and vision insurance, as well as short and long-term disability insurance. PSBP also offers mental health, pharmacy, chiropractic and wellness benefits. Your department will automatically pay for and enroll you in life, accidental death, and disability insurance. Keep in mind that costs vary depending on what plan you choose and whether you elect coverage for a spouse and/or children. Peruse the PSBP Plans & Rates page for an overview of each plan’s costs and benefits.

Make sure you enroll in coverage within thirty-one days of your start date to avoid having your coverage delayed. If you enroll before starting your appointment, the plan will begin on your first day of work. If you wish to opt out of PSBP, you must complete and submit the Postdoctoral Scholar Health Benefits Opt Out Form.

For international postdocs, PSBP insurance satisfies U.S. visa requirements, including medical evacuation and repatriation benefits. If you plan to opt out of PSBP and use an alternative health insurance plan, please make sure it meets the Department of State requirements. 

For a comprehensive look into your benefit plans, watch the Postdoc Benefits Enrollment Video here. You may also review the Postdoctoral Scholar Benefit Plan Guide here as well.

Childcare Reimbursement & Dependent Care Programs

As of October 1, 2023, the new Postdoc (PX) Collective Bargaining Agreement, ratified on December 9, 2022, establishes Childcare Reimbursement and Dependent Care Programs. As we work on implementing this new benefit and process, it is possible that changes and updates may be needed.  Your union leadership will be advised of those as they arise. In the meantime, if you have any questions, we recommend you contact your union. 

Click here to watch the People & Culture Demo Video for the Childcare Reimbursement Program

Childcare Reimbursement Program

Childcare Reimbursement Program

  • Expenses must be incurred October 1, 2023 or after to be eligible
  • Applicable to children aged 12 and under
  • Starting at $2500 per calendar year (January 1- December 31). The $2500 allotment is the combined maximum for both the Professional Travel Childcare Expense Program and the Childcare Reimbursement (not $2500 for each program)
  • For Postdoctoral Scholar-Fellows and Paid Directs:
    • If external grant or fellowship provides the benefit but it is less than the contractual amount, the University will supplement

Professional Travel Childcare Expense Program

Professional Travel Childcare Expense Program

  • Expenses must be incurred October 1, 2023 or after to be eligible
  • The $2500 allotment is the combined maximum for both the Professional Travel Childcare Expense Program and the Childcare Reimbursement (not $2500 for each program)
  • Can be used for the following while on University-approved travel: 
    • Extra childcare while away on approved travel 
    • On-site childcare while on approved travel 
    • Transportation of child and/or caregiver to approved travel location 
    • Food and lodging, if needed, for child and/or caregiver
    • Shipping of breastmilk home for child while on approved travel 

Childcare Reimbursement Program Application Process & Forms

Postdoctoral Scholars seeking to avail themselves of the benefit must complete the UBEN 255 Form which can be found at  https://hr.berkeley.edu/labor/forms-letters under the Postdoctoral Scholar Unit (PX) drop-down menu under “Forms.” The PX Child Care Reimbursement Factsheet can also be found at https://hr.berkeley.edu/labor/forms-letters under the Postdoctoral Scholar Unit (PX) drop-down menu under “Forms.”

The completed UBEN 255 Form along with the supporting receipts/documentation can be submitted to UCB HR’s Service Hub system at https://berkeley.service-now.com/HRServiceHub for non-ERSO regions and for the ERSO region to ERSO HR at ersohrops@erso.berkeley.edu for processing. The ERSO regions are as follows:  College of Engineering, College of Environmental Design, Computing, Data Science & Society, Mathematical & Physical Sciences Division.  A copy of the UBEN 255 Form should also be submitted to your hiring department personnel office.

Childcare Reimbursement Program Application Deadlines

Dates Expenses Incurred Submission Deadline Date
October 1 - December 31 Submit no later than January 31
January 1 - March 31 Submit no later than April 30
April 1 - June 30 Submit no later than July 31
July 1 - September 30 Submit no later than October 31

Dependent Care Flexible Spending Account Program (DepCare)

Dependent Care Flexible Spending Account Program (DepCare) 

DepCare is a federal program which allows employees to place funds in a pre-tax account for the purposes of paying childcare costs as determined by Internal Revenue Service (IRS) regulations and documented in the University’s plan documents. 

Effective: January 1, 2023 (must enroll during PIE or Open Enrollment) 

Eligibility: Postdoctoral Scholar-Employees (3252, 3255, 3256) with at least 50% time appointment. Find out your title code here.

Benefit: Eligible postdoc may contribute up to $5,000 per calendar year.  

Information: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/other-benefits/flexible-spending-accounts/depcare-fsa.html 

HMO? PPO? What do all these letters mean and what plan should I choose?

Choosing the right medical plan depends on the unique needs of you and your family. PSBP offers you the choice between a Health Maintenance Organization (HMO) and a Preferred Provider Organization (PPO) model. 

Under the HMO model, you and your enrolling family members will choose a Primary Care Physician (PCP) who coordinates your healthcare needs. If you are in need of treatment from a specialist or in need of an in-patient or out-patient procedure, you must obtain a referral from the PCP prior to any type of consultation or treatment. If the referral is not obtained, no benefits will be paid. HMO plans usually have lower premiums.

The PPO plan offers much more flexibility regarding your choice of provider but has higher premiums and deductibles. With a PPO plan, you have the ability to seek care from a specialist without obtaining a referral from a Primary Care Physician. For more details, visit the Gallagher Benefits Overview Page.

Still have questions. Who should I talk to?

If you need someone to help walk you through choosing insurance coverage, please reach out to one of the people below. 

Gallagher Benefit Services: Antonio Kontokanis

Account Manager Phone: (800) 254-1758 Email: antonio_kontokanis@ajg.com

UC Berkeley Benefit Inquires: Janet Suko

Benefits Program Coordinator Phone: (510) 219-9287 Email: jsuko@berkeley.edu

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Postdoc Retirement Benefits

Retirement benefits for postdocs vary depending on the postdoc's title code. If you are unsure of your title code, ask your HR administrator or click here to learn more about postdoc title codes. Your title code is also indicated on your pay earnings statement located in UCPath.

Postdoc Employees (Title Code 3252)

Postdoc Employees contribute to the University of California Defined Contribution Plan (DCP) as “Safe Harbor” participants. This means that while Postdoc Employees do pay into the DCP, they do not pay into Social Security. The DCP mandatory contribution is approximately 7.5% of salary. By default, funds will be deposited to the UC Savings Fund, but you have the option of redirecting your contributions to other UC or Fidelity Funds.

For non-US citizens, DCP contribution/withholding is dependent on residency for tax purposes, immigration status, and length of appointment. Glacier gathers the information necessary to determine FICA withholding (which includes DCP).

DCP provides flexibility by allowing you to make voluntary after-tax contributions and to withdraw/roll over the funds when UC appointment is terminated.

Postdoc Employees also have the option to enroll in the Voluntary UC Retirement Savings Program 403(b) and/or 457(b) retirement savings plans.Postdoc Employees who want to voluntarily participate in the 403(b) Plan designate a portion of their gross salary to be contributed on a pretax basis, thus reducing the participant’s taxable income. Postdoc Employees who choose to participate in the 457(b) Plan designate a portion of their gross salary to be contributed on a pretax basis, thus reducing the participant’s taxable income. Taxes on contributions and any earnings are deferred.  

Both of these plans are managed by:

Fidelity Investment Services

Retirement Savings Program Accounts
Phone: 1-866-682-7787 or netBenefits.fidelity.com

Questions? Contact:

If you are a postdoc employee with assets in a DCP, you have some options when you separate from the University.

  1. Keep your money in the plan. If your balance is at least $2,000, you may elect to leave your money in the plan. You may no longer contribute to the plan after separating from UC; however, you may still change the way your money is invested.
  2. "Roll over" some or all DCP assets to a traditional IRA or to an employer plan that accepts rollovers. Balances greater than $1,000 but less than $2,000 will be rolled over into an IRA in the participant’s name unless the participant provides alternative distribution directions.
  3. Request periodic distributions without having to make a specific request for withdrawals each time.
  4. Cash out. If your balance is less than $1,000, the University will automatically pay the balance to you, unless you request the money to be rolled over to another retirement account. Regardless of the amount, you may cash out all or part of your balance if you wish. Important: Distributions are usually taxed as ordinary income in the year they are issued. Distributions may also be subject to early withdrawal penalties if they are taken before a certain age.

The university must have your current address to assure delivery of any distribution. Update your personal information record in UCPath if you move to a new permanent address.

To access DCP funds or to enroll in the retirement savings plan, or for more information about the tax treatment and potential penalties of plan distributions, contact Fidelity Retirement Services online or call the toll-free number: 1-866-682-7787. Fidelity representatives are available Monday through Friday, from 5 a.m. to 9 p.m. Pacific Time.

Postdocs in All Other Title Codes

Postdocs appointed under any other postdoc title code (3253, 3254, 3255, 3256) are not eligible for participation in the Defined Contribution Plan nor any other plan through UC Berkeley. These postdocs have the option to save for retirement through an Annuity or Individual Retirement Account (IRA). More information about non-employer retirement savings options can be provided by a professional financial planner.